Q.
Do you offer catering services?
A. Rembrandt
Yard does not offer catering services, we
only rent the gallery space. We can however
recommend caterers who have hosted numerous
events at our facility. You can find the list
of our recommended caterers by clicking here. Q.
Can I bring in the caterer of my choice?
A. Most
catering companies are welcome in our facility.
Please be aware that your caterer will be
required to provide us with a copy of their
food service license, and show proof of insurance
to work in our facility. Before you sign a
contract and/or place a deposit with your
caterer, please check with Rembrandt Yard
to make sure your prospective caterer meets
our requirements.
Q.
Can you recommend a caterer for me?
A. Rembrandt
Yard has a list of recommended caterers who
have worked numerous events at our facility,
and have provided a high level of service
for our clients You can find Rembrandt Yard's
list of recommended vendors by clicking here.
Q.
What type of insurance is my caterer required
to carry?
A. All catering
companies who work at Rembrandt Yard are required
to have:
1. A food service license from the Department
of Public Health
2. Liquor Liability insurance in the amount
of at least $1 million
3. Commercial general liability of at least
$1 million
4. Worker’s compensation insurance.
All catering companies must have the minimum
required insurance. Before you sign a contract
and/or make a deposit with your caterer, please
make sure they meet these requirements. If there
is not an insurance policy in place, the caterer
will not be allowed to work at our facility.
Q.
My favorite caterer does not have enough liquor
liability insurance. Can we still have them
cater our event?
A. Sometimes
smaller catering companies may not carry enough
liquor liability insurance. If the caterer of
your choice does not meet Rembrandt Yard’s
minimum insurance requirements, you (or they)
can purchase an insurance policy for the night
of the event. Special event insurance is offered
by many insurance companies. A good place to
start is with the company that carries your
home or vehicle insurance. There are companies
who offer online applications for policies as
well. A company that many of our clients have
used is: WedSafe.com.
Q.
Can a restaurant cater my event?
A. Yes, we
have had quite a few restaurants cater events
at Rembrandt Yard. Restaurants are required
to show proof of insurance, and must meet Rembrandt
Yard’s minimum insurance requirements.
Q.
May my vendors arrive early?
A. When you
book time for an event at Rembrandt Yard, you
are booking a block of time, this time needs
to include the time your caterers will need
to set up for your event. Generally we recommend
2 hours for event set-up time, although you
should talk to your vendors to find out exactly
how much time they need to set up for your event.
More elaborate plans may require more time for
set up. Your vendors may arrive as soon as your
rental time begins. If additional time is needed,
it must be pre-arranged, and is subject to the
fees for additional hours at the rate that is
quoted on your contract.
Q.
Who is in charge of menus, timelines, table
decorations..?
A. If you
would like assistance with wedding planning,
either for the whole event, or just the day
of the wedding, Rembrandt Yard highly recommends
the services of the event planners listed on
our vendors page which you can find by clicking
here.
If you are not working with an event planner,
then your caterer will be the vendor you work
most closely with to plan the details of your
event. Q.
Who is responsible for cleaning up after the
event?
A. At the
end of your event, the client, or their caterer
is responsible for cleaning. If you had a catered
event, your caterers are responsible for folding,
stacking, and putting away all furniture. All
trash must be removed, and the floors must be
swept of any large debris. The kitchen, stove,
and microwave ovens need to be emptied, and
wiped down. Caterers generally need an hour
after all guests have left, to clean
up after an event, but please check with your
caterer to see exactly how much time they will
require.
Q.
Who takes care of garbage and recycling?
A. Your
caterer is welcome to use the trash bins located
at the back of our facility as long as they
sort the trash into the appropriate bins. Recyclables
must be separated out, and placed into the recycling
containers, and other trash must be bagged and
left in the regular trash containers. If caterer
does not sort out recyclables, they will need
to take the trash with them when they leave.
All trash must be removed from the facility
at the end of the event.
Q.
Who sets up the tables for my event?
A. Generally
your caterer will set up the tables for your
event. When selecting a caterer for your event,
check to make sure set-up and clean-up are included.
If your caterer can not set up the tables, it
is possible to purchase a room set / set break
from us. Room set/ Set break is not included
in the gallery rental fee, or the furniture
rental package.
Q.
What type of kitchen do you have for caterers?
A. Rembrandt Yard has a warming kitchen available
on each floor. Your caterers will only have
the use of the kitchen on the floors you have
rented.
Q.
Can I provide the beverages for my event?
A. Yes,
you can purchase the beverages for your event.
Most liquor stores will deliver your order to
our facility for a small fee, and will often
buy back any undamaged, unopened items after
your event. You can find a list of recommended
vendors by clicking here.
Q.
Can I serve alcohol at my event?
A. Yes, in most cases you may serve alcohol
to the guests at your event. If your event
is a private party, such as a Wedding Reception,
Holiday Party, Bar Mitzvah, etc., you may
serve alcohol at your event. Such events are
considered private parties by the city of
Boulder, and must follow certain guidelines.
In the city of Boulder you may not sell tickets
to your event (This implies that alcohol is
included in the ticket sale), your event can
not be open to the public, and you can not
have a cash bar.
If you are planning an event for a Non Profit
Company (Silent Auction, Fundraiser, etc.)
and wish to have a cash bar, you must apply
for a Special Events Liquor License from the
city of Boulder no less than 30 days prior
to your event. Only Non-Profit Companies are
eligible for Special Event Liquor Licenses.
Private parties are not eligible for Special
Event Liquor Licenses.
Q.
Do you have a time limit on how long the bar
can serve alcoholic beverages?
A. Alcohol
may be served for up to 5 consecutive hours,
until “last call” is finished 30
minutes prior to the scheduled end time of your
event, or 1:30 AM, whichever comes first. There
is no restriction on the service of non-alcoholic
beverages.
Q.
What if some of my my guests are under 21? Can
they drink alcohol?
A. All guests
are required to follow all state and federal
laws. Guests who appear to be under the age
of 21 will be required to show legal identification
with proof of age, and the catering staff will
ask for identification if they feel a guest
might be underage.
Q.
Can we serve keg beer?
A. Yes,
you can serve keg beer at your event, but keg
shells and tap handles must leave the facility
with your party at the end of the event, as
generally they must be returned for a deposit
refund. Rembrandt Yard does not handle the deposit
on, or the return of keg shells and tap handles.
Kegs may not be left at our facility overnight.
When you purchase a keg for your event, make
sure a waterproof bucket is delivered along
with the keg to contain the melting ice. Kegs
must be in waterproof buckets.
Q.
Where can I get ice?
A. Rembrandt
Yard has an ice machine at our facility, so
there is no need to order ice. Please tell your
caterer and/or liquor store that deliveries
of ice are not accepted, as we do not have walk-in
freezers to store bags of ice. Our ice machine
makes 1200 lbs. of ice per day, so there will
be plenty of fresh ice available for your event.
Q.
What types of entertainment can I have? A band?
A DJ?
A. A band,
or a DJ are great entertainment options, and
both are welcome in our facility. We also have
an in-house sound system, so you may bring in
CD’s or an i-pod, and we offer XM Satellite
radio as well. We have an electronic baby grand
piano availablethat may be used at events.
Q.
What type of sound system do you have?
A. We have
an in-house stereo system with an i-pod input
jack, a 5-disc CD player, XM satellite radio,
and a wireless microphone. There are speakers
built into the ceiling on both floors of the
facility.
Q.
Can our DJ or band plug their equipment into
your in-house sound system?
A. No, our
in-house sound system may only be used with
our in-house CD player, XM radio, wireless microphone,
and i-pod jack. DJ’s and bands will need
to bring their own sound equipment with them.
Q.
How late can music at my event be played?
A. Rembrandt
Yard is located in a commercial district, so
we do not have have time constraints on when
music must end.
Q.
Do you have audio/visual equipment for picture
and slide shows?
A. We have
two 70” portable projector screens available,
which can be set up on either floor. We have
four 8’x 8’ movable walls that are
available on the top floor which can be used
as projection screens if you require a very
large surface for projections. We do not provide
laptops or projectors. If you wish to rent a
projector for a slide show or power point presentation,
we have an audio/visual vendor listed on our
recommended vendor list that may be found by
clicking here.
Q.
What time does my event need to end?
A. When
you rent the Gallery at Rembrandt Yard you are
renting a block of time. Evening events are
generally based on a 7 hour time block. Usually
broken down to allow your caterers 2 hours of
set-up time, 4 hours of actual event time, and
1 hour of clean-up time after all of your
guests have left. You may add on additional
hours to your time block for an additional fee.
Corporate rentals taking place during the business
day are available on an hourly basis.
Q.
What is the difference between a half day, and
a full day?
A. A full day rental is the most flexible
schedule, and is perfect for someone who wants
to be able to spend time on more elaborate
decorations, would like to use the gallery
for formal family and wedding portraits before
the event, or wants to have a longer event
that starts earlier in the afternoon. You
and/or your vendors can access the facility
as early as 11:00 AM. You can have up to 12
consecutive hours of time in the facility,
and can use up to 6 hours of the day for actual
event time
A half day rental is perfect for someone
who wants an event starting earlier in the
morning, or later in the evening, and is not
planning an event with a very elaborate set-up.
A half day morning event can start at any
time in the morning, as long at the event
is over by 3:00 PM, and clean up is finished
by 4:00 PM. A half day evening event can start
anytime after 4:00 PM, and consists of up
to 7 consecutive hours of rental time. Generally
2 hours are reserved for caterers to set up,
4 hours for actual event time, and 1 hour
of clean-up time after all of your guests
have left. Additional hours may be purchased
to extend your event.
Q.
Will I need to rent both floors, or only one?
A. Often
times this depends on the size and set-up of
your event. You can accommodate up to 600 people
on both floors, and up to 300 people on a single
floor for a cocktail party style event. Up to
225 for a seated dinner on a single floor, and
up to 150 people on a single floor for a seated
reception that leaves half of the room available
for mingling, dancing, etc. You can find different
examples of room-sets here.
Q.
If I rent just one floor, will there be another
event on the other floor?
A. Yes,
it is possible that there may be another event
happening on another floor of the event center.
We do try to pair up compatible events so there
will be less chance of distraction.
Q.
How do I schedule a wedding rehearsal?
A. Rembrandt
Yard has a minimum rental time of 5 hours for
advanced booking. Often times, people do not
need 5 hours of rental time to have a ceremony
rehearsal, so we suggest contacting us a few
weeks before your event to see what times are
available. There are often windows of time which
are still available in between scheduled events,
and in that case, the facility can be rented
for only a single hour or two.
Q.
What is the lighting like?
A. The gallery
is lit with frosted, full spectrum, halogen
track lighting, specifically chosen because
frosted bulbs do not cast harsh shadows. This
type of lighting tends to make people, as well
as artwork, look much nicer. We do not use florescent
lighting, or harsh halogen lighting that is
so often used in other galleries or museums.
All lights are grouped into zones, and controlled
by dimmer switches, allowing you to adjust the
lighting in each section of the facility. Leave
the lights up for a bright sun drenched afternoon
event, or dim them down to a soft warm glow.
Q.
How many bathrooms are in your facility?
A. There
are 2 bathrooms on each floor, and all restrooms
are handicap accessible.
Q.
How late can my event run?
A. Your
event can go on as long as you have rented the
facility. There are a few restrictions concerning
alcohol service that should be kept in mind
though. Alcohol service must end 30 minutes
prior to the end of your event, or at 1:30 AM,
which ever comes first, and alcohol may not
be served for more than 5 consecutive hours.
Q.
Is there a separate fee if we have the wedding
ceremony at Rembrandt Yard?
A. Rembrandt
Yard does not charge a fee for ceremonies. If
you have already rented the facility, you can
choose to use your rental time however you choose.
Q.
What if I want to add extra time to my event?
A. Additional
hours may be added to your rental time. Your
contract states the charge for additional hours.
Renting additional hours with Rembrandt Yard
does not include the fees your caterer may charge
for additional time, so please check with your
caterer for any fees they may have for extending
the time of your event.
Q.
We are thinking of having our ceremony at Rembrandt
Yard, can I get dressed for my Wedding Ceremony
there?
A. Yes.
We have a few rooms that work very well as a
bridal suite. There is a large room on the top
floor that has privacy shades and a back entrance
that is perfect as a bridal suite, or a staging
area for wedding ceremonies. There are several
smaller rooms on the bottom floor that can be
used for wedding preparation as well.
Q.
How large is your facility?
A. There
are two floors available for rent at Rembrandt
Yard. The top floor is the largest with 3500
square feet of space. The bottom floor has 3000
square feet of rental space. Floor plans with
measurements can be found here.
Q.
Can I set up a coat check?
A. Rembrandt
Yard has coat racks you may use for your event.
Q.
What is your smoking policy?
A. By city
ordinance, there is no smoking allowed in our
facility.
Q.
Can the Gallery be open during my event?
A. The gallery
is closed to the public during the time you
have rented the facility, and all floors that
you have rented. If you have rented both floors,
they will both be closed to the public. If you
have rented only one floor, the other floor
would be open to the public during our regular
hours of operation. Tuesday – Saturday
11:00 AM – 7:00 PM.
Q.
How long has Rembrandt Yard been hosting events?
A. Rembrandt
Yard started renting our gallery space for events
in early 2005.
Q.
Do you decorate for the holidays? When do decorations
go up?
A. Right
around Thanksgiving, Rembrandt Yard puts up
white “icicle lights” on the balcony,
and decorates two small evergreen trees on either
side of the entrance. We also hang simple strands
of white lights around the windows on the second
floor. Since there are such a wide variety of
events during the holiday season (November –
January) we keep things simple, so the decor
will fit with the decorating plans for all of
our events.
Q.
I have family in town I’d like to bring
by Rembrandt Yard. Can we just drop in?
A. Rembrandt
Yard is open to the public Wednesday –
Saturday 11:00 AM – 7:00 PM, unless we
have an event in progress.
Q.
Can I store the materials for my event at Rembrandt
Yard?
A. No, Rembrandt
Yard is host to many events, and we do not offer
storage space at our facility. Your items should
arrive with you, or be delivered after your
rental time begins. Items may not be left overnight
to be picked up at a later date, and must leave
with your party at the end of your event.
Q.
Do you allow rice, bubbles, glitter, silly string,
birdseed?
A. We want
to avoid anything that could be dangerous to
public safety, the environment, and to the art
work in the gallery, therefore the above mentioned
items are not allowed at our venue.
Q.
Can I decorate the day before the wedding?
A. All decorating
must be done during your rental time. If you
wish to rent the gallery the day before your
wedding, we could rent the gallery to you for
both days, although renting the gallery for
a full day (Up to 12 consecutive hours) generally
allows for plenty of time to decorate.
Q.
Are candles allowed at Rembrandt Yard?
A. Candles
may only be used if the flame is enclosed in
glass. Example: Votives and hurricanes are fine.
Tapers and candelabras are not permitted. Sparklers
are also not permitted on the property. Candles
can not be placed on window sills, on the floor,
or on stairways or landings.
Q.
What type of events do you host?
A. Rembrandt
Yard is host to a variety of events, including:
Weddings, Receptions, Rehearsal Dinners, Birthday
Parties, Bar/Bat Mitzvahs, Cocktail Parties,
Corporate Meetings, Fund Raising Events, Conferences,
Holiday Parties, Networking Events, Dance Lessons,
Trade Shows, High School Proms...
Q.
Can I have an ice sculpture?
A. Yes,
but due to the potential of water damage to
our hardwood floors, ice sculptures need to
be pre-approved, and a detailed plan for their
installation, drainage, and removal needs to
be be in place before ice sculptures are allowed
in the facility.
Q.
How big is the oven in your warming kitchen?
A. The oven
in our warming kitchen is a standard residential
sized oven. Full sized caterers sheet do not
fit in our oven, but half-sheets do. There is
an oven, microwave, and refrigerator on each
floor of the facility. you, or your caterers
will have use of the kitchen/s only on the floors
you have rented.
Q.
Do you have a place to refrigerate kegs?
A. We do
not have a walk-in cooler, or a refrigerated
space to store kegs. Arrangements for delivery
of kegs should be made so that they are delivered
after your rental time has begun. Most liquor
stores will deliver kegs, as well as the buckets
to hold the ice needed to keep them cold, to
our facility for you. You do not have to order
ice however, as we have an ice machine at our
facility. Rembrandt Yard will not accept deliveries
of bagged ice.
Q.
Do I need to take everything with me at the
end of the night, or can I just come back for
it the next day?
A. You will
need to make arrangements to have everything
removed with you at the end of your event. Since
we have limited storage space, and so many events,
we can not store things for you. The only item
that can be left for pick up is unopened alcohol
scheduled for pick up be a liquor store. Arrangements
for pick ups must be made in advance, and will
need to occur during our normal business hours.
Q.
When can I start having my vendors make deliveries?
A. Your
vendors can start making deliveries after your
rental time has begun. Any deliveries that occur
outside of your rental time must be pre-arranged
with Rembrandt Yard.
Q.
Can I drop off my cake, desserts, or food the
day before my event?
A. No, Since
Rembrandt Yard is host to many events, generally
all of our storage space is being used by our
clients for their own events, and more often
than not, the facility will be in use on the
day before your event. Rembrandt Yard does not
have walk-in refrigerators, so if you have large
items check with your caterer, sometimes your
caterer can store/refrigerate oversize items
for you.
Q.
Can my vendors or guests stay later than the
rented time?
A. You must
rent the facility for the total time for your
event. This time should include all set up,
and all clean up time your vendors will need,
as well as the time for the actual event itself.
If your guests or vendors stay later than the
rented time, you will be billed for any overages.
The per-hour rates stated on your contract will
apply to any overage time Check with your caterer
to see exactly how much time they will need
to clean up after your event. Generally caterers
will need an hour of time after all of your
guests have left to clean the facility.
Q.
Where can my guests park?
A. Rembrandt
Yard does not have a parking garage. There are
two, six stored parking garages that are located
1 block from the facility, on street metered
parking, and multiple public lots within easy
walking distance. For a map of nearby parking,
click here.
Q.
Can you recommend a good hotel for my guests?
A. There
are many hotels located very close to our facility.
Here are a few of our favorites:
The Bradley
Boulder Inn is a beautiful downtown
12 room gem, just 4 blocks away.
The historic Hotel
Boulderado is conveniently located
across the street from our facility.
The St.
Julien Hotel is a contemporary,
upscale hotel just four blocks west. Q.
Do you have an approved vendor for rental items?
A. Yes,
we work closely with All
Events Tent & Party Rentals
to provide any rental items you and/or your
caterer may need for your event. If the rental
provider is All Events, there are no fees charged
by Rembrandt Yard for delivery and/or pick-up
of rental items If you choose to rent items
from another rental company, Rembrandt Yard
does charge a fee to schedule and staff delivery
and pick-up windows. Your caterer is welcome
to bring items they may have rented for your
event into the facility with them when they
arrive. Items caterers bring in with them must
leave with the catering company at the end of
the event. Q.
Do you have furniture, or do I need to rent
it?
A. We have
an in-house furniture package available for
rent. The furniture package is an option, so
if you do want to rent something else you can
do so, but most people do choose to rent our
in-house package. The package includes:
150 Wood (Maple with a clear finish) folding
chairs with ivory padded seats.
15 five-foot round tables (Can seat up to 10)
4 six-foot banquet tables (rectangular)
4 eight-foot banquet tables (rectangular)
4 three-foot round, adjustable height cabaret
tables
2 70” portable projection screens
Wireless microphone
A variety of artist’s and flip chart easels
are also available upon request.
Q.
What if I need additional furniture?
A. If you
need additional furniture, you can rent the
needed items to supplement our rental package.
It is possible to rent the exact same style
of furniture so any additional pieces will blend
in seamlessly with our in-house package. We
work closely with All
Events Tent & Party Rentals
to provide any rental items you and/or your
caterer may need for your event. If the rental
provider is All Events, there are no fees charged
by our facility for delivery and/or pick-up
of rental items. Q.
What about plates, glasses, linens?
A. Plates,
glasses, flatware, linens, etc. are all rented
with the assistance of your caterer. We work
closely with All
Events Tent & Party Rentals
to provide any rental items you and/or your
caterer may need for your event. If the rental
provider is All Events, there are no fees charged
by Rembrandt Yard for delivery and/or pick-up
of rental items. Q.
What if I need to cancel my event?
A. Please
make very sure our venue, and the date you book
are the ones you definitely want for your event,
as deposits are non-refundable. When booking
an event, a 50% deposit is left to reserve that
date for you, and effectively takes that date
off the market or us. If an event is canceled,
often times the date will go unbooked, as most
events are booked far in advance.
Q.
When will I be billed for my event?
A. A 50%
deposit is put down when the event is booked.
The final 50% is due 1 week in advance of the
event date. We accept checks, as well as credit
cards.
Q.
Do you offer discounts depending on time of
year or time of day?
A. We have
a low season where we offer rates that are a
bit lower than our regular rates. The rental
rates for January, February, March, April, and
November are lower than the rest of the year.
You can see our current rates by clicking here. Q.
Can you hold a date for me without a deposit?
A. We can
put a “soft hold” on a date for
you for 48 hours without a deposit, this way
you can check to make sure the date will work
for key people involved in your event. If someone
else wants to rent that particular date while
you have it on “soft hold” for you,
we will contact you, and give you 24 hours to
decide if you want to put a deposit down on
that date, or release your hold on that date.
Space is available on a first come, first served
basis, and therefore cannot be confirmed without
a signed contract and deposit.
Q.
Is the deposit used towards my event?
A. Yes,
the deposit is 50% of your event fees, and is
applied to the fees charged by Rembrandt Yard
for your event.
Q.
How far in advance do we need to book?
A. It all
depends on how flexible you are with the date
of your event. If you have a very specific day
you want, all it takes is one other person who
wants the same day you want to make that date
unavailable, so to get a specific day we suggest
you book earlier rather than taking a chance
on waiting and losing the date. Saturdays, and
particularly Saturdays in June book very quickly!
Q.
May I pay using a credit card?
A. Yes,
credit cards, personal checks, and cash are
accepted.
Q.
May I combine my deposit and balance into one
check?
A. A minimum
of 50% needs to be left as a deposit for your
event when you book and contract for your event,
but if you want to pay the balance in full when
you book the date, you certainly can.
Q.
Does the art in the gallery remain on the walls
for my event?
A. The art
on the gallery walls will remain on the walls,
and is available for sale during all events.
If you are planning a wedding ceremony at the
gallery and want to request that a certain painting
be hung on the wall behind you, as it will show
up in all your photos, just come in a week before
to choose. It is a good idea to make a 1st,
as well as 2nd choice, as all artwork is available
for sale.
Q.
What if I don’t like a particular painting?
Can it be moved?
A. If there
is a painting which is not to your liking, we
can remove one or two pieces.
Q.
Can I move the art in the gallery around?
A. The process
of choosing which pieces hang where is something
we put quite a lot of time and effort into.
If you wish to move more than a piece or two
temporarily, gallery re-hanging fees would apply.
Q.
What if I don’t like a particular painting?
Can it be moved?
A. If there
is a painting which is not to your liking, we
can remove one or two pieces.
Q.
Can I hang my art?
A. If you
have a piece of artwork you wish to display
during your event, you can display it on an
easel. We have a selection of easels you may
use during your event. On the top floor we have
4 movable walls, and if you wish to hang artwork
on these walls you may. |
