| Caterer
Guidelines
1. At least 30 days prior to the event, the
caterer must provide the Rembrandt Yard with:
A copy of the license to Operate a Food Service
Establishment, and a certificate of insurance,
evidencing commercial general liability in the
amount of, or greater than $1 million dollars.
If alcohol is being served at the event, insurance
must specifically include liquor liability.
Please ask your insurance agent to fax us a
declaration page of your coverage. If you do
carry liquor liability, please make sure this
page specifically states the amount of liquor
liability coverage. If liquor liability is an
exclusion on the caterer’s insurance policy,
either the client or the caterer must provide
host liquor liability for the event. If the
client/caterer self-insures the event, “Rembrandt
Yard, LLC” must be named as additional
insured on the insurance policy.
2. It is not required for the client to use
only those vendors from the preferred vendor
list, although prior approval from Rembrandt
Yard must be obtained to ensure acceptability.
A caterer who has not been pre-approved by Rembrandt
Yard will not be permitted to work in the facility.
3. Rembrandt Yard reserves the right to refuse
use of certain caterers, designers, rental companies,
disc jockeys, bands, or any other party or vendor
supplying goods or services.
4. Approximately 2-3 weeks prior to the event,
a walk-through must be held to go over the details
of the event with a member of Rembrandt Yard’s
staff. The caterer and client must both be present
for this walk-through.
5. All Events Tent & Party Rentals is Rembrandt
Yard’s approved rental company. If a rental
company other than All Events Tent & Party
Rentals is used, a $250.00 scheduling fee will
be charged to the client or caterer to schedule
and staff delivery and pick-up windows. The
caterer themselves may provide their own linens,
china, glasses, etc., as long as the items are
brought in by the caterer themselves, and all
such items must leave the facility at the end
of the night with the caterer.
6. Catering staff is responsible for setting
up, and putting away all furniture used for
the event unless specific arrangements are made.
In-house furniture must be neatly stacked, in
the manner in which it was found, behind the
movable walls on the 3rd floor of the gallery.
7. The caterer is responsible for providing
bar staff and service. All state and local laws
must be adhered to, and guests must be at least
21, and have a valid ID in order to drink alcohol.
Alcohol service must cease 30 minutes prior
to the even of the event, or at 1:30 AM, which
ever comes first. Alcohol may not be served
for more than 5 consecutive hours at any event.
No alcohol is permitted on a self-serve basis.
This includes bottles of wine left on tables,
and self-serve punch bowls. Alcohol is never
permitted to be consumed outside the building,
or on the sidewalk, and care must be taken to
prevent guests from walking outside the building
with an open container. The bar/catering staff
must take precautions not to over serve, and
alcohol service to visibly intoxicated guests
is not permitted. Please advise your client
that shots/shot bars, home brewed/fermented
alcoholic beverages, grain alcohol, and liquor
over 100 proof may not be served. Drinking games,
beer bongs, flaming drinks, and shot luges are
also prohibited. It is the caterer’s responsibility
to enforce these rules.
8.
A waterproof mat must be used under any, and
all bar areas, or areas where leakage may occur.
Only leak-proof containers or coolers may be
used, and all containers holding liquid or ice
must be placed on a waterproof mat. Rembrandt
Yard has waterproof mats available for you to
use for this purpose. The caterer is responsible
for the cost of repairing any damage done to
the hardwood floors due to leakage.
9.
All deliveries and pick-ups must occur during
the client’s rented time. Any special
delivery occurring at any other time must be
pre-approved by Rembrandt Yard, must not interfere
with any other event taking place at Rembrandt
Yard, and must occur during normal hours of
operation. (Tuesday – Saturday 11:00 AM
– 7:00 PM. Rembrandt Yard is closed Sunday
and Monday) Rembrandt Yard is not responsible
for the timeliness or accuracy of deliveries
made by the client, and/or their vendors. A
fee may be charged for special deliveries.
10.
The caterer will be in charge of clean-up after
the event, and clean-up may not be allocated
to anyone else. The caterer may not leave before
the event has concluded, and clean-up has been
performed to Rembrandt Yard staff satisfaction.
Clean-up must take place during the time that
has been rented by the client, and the client
is responsible for any fees for time overage
incurred by their vendors.
11.
Clean-up after the event shall include: Furniture
must be folded, stacked, and put away in the
furniture storage area behind the movable walls
on the 3rd floor. Any rental items being picked
up should be neatly stacked on the ceramic tile
floor in the kitchen area. All plates and dishes
must be scraped clean of food and rinsed. Floors
must be swept of any large debris, and checked
to insure no moisture is present. Bar mats should
be left in place on the floor.
12.
All trash, including trash in restrooms, must
be removed from the facility. Rembrandt Yard
participates in the City of Boulder Recycling
program, and you are free to use the receptacles
behind the building for disposing of the trash
generated at the event. All cardboard must be
broken down, and bottles/cans should be placed
into the recycle containers. Recycle materials
should not be bagged, but all landfill trash
must be bagged before being placed in the dumpster.
Never throw un-bagged food waste in the dumpster
or on the ground in the alley! If trash is not
properly separated, it is the caterer’s
responsibility to re-sort the trash properly,
otherwise $250.00 fee will be charged to any
caterer who improperly disposes of trash.
13.
All food and beverages must be removed from
the refrigerator, dishwasher, and oven. All
kitchen surfaces must be wiped down, and left
as clean as they were found prior to the start
of the event.
14.
Absolutely no garbage or grease is allowed in
the sinks or toilets. The strainer basket must
be used in the sink to prevent debris from washing
down the sink drain.
15.
Smoking is not permitted anywhere within the
building.
16. Furnishings and artwork may not be moved
without permission and supervision by a Rembrandt
Yard staff member. All furnishings that have
been moved must be returned to their original
placement, again under the supervision of a
member of Rembrandt Yard’s staff.
17.
Absolutely nothing may be taped, stapled, glued,
nailed, or otherwise attached the walls of ceilings
without prior approval of a Rembrandt Yard staff
member.
18.
No rice, birdseed, bubble solution, confetti,
glitter, silly string, sparklers, or fireworks
are permitted anywhere on the property.
19.
All items brought into Rembrandt Yard for an
event must leave the facility at the conclusion
of the event. Items may not be left overnight,
or for pick-up at a later date, as Rembrandt
Yard does not have storage space for such items,
and caterer should not suggest such an arrangement
to their clients or other vendors.
20.
All candles must be encircled by glass, and
every effort must be made to prevent wax damage
and to prevent injury by such items from occurring
to guests. Prior approval of questionable décor
is advised to ensure acceptability.
21.
Caterer/Vendors are required to check out with
Rembrandt Yard staff at the conclusion of the
event. Rembrandt Yard staff must confirm that
all policy and procedures have been followed,
and that the facility has been left in a satisfactory
condition.
22.
Rembrandt Yard retains no responsibility or
liability for items brought onto the property,
or for any items not removed at the conclusion
of the event. Rental companies must remove items
in a timely manner, and at a time occurring
during regularly scheduled business hours. Items
not removed within 24 hours will be disposed
of.
23.
There is an ice machine at Rembrandt Yard, and
caterer should not bring ice with them for an
event. Outside/bagged ice is not permitted inside
the building.
24.
If you are grilling food outside the facility,
you must have the grill/food prep area under
a tent in order not to violate Boulder Health
Department regulations. All Events Tent &
Party Rentals has fireproof tents available
for rent specifically for this purpose. You
will not be permitted to grill outside the building
without a tent.
Caterer
hereby does acknowledge receipt of the above
rules and regulations, and further acknowledges
that any and all contracts for services relating
to the event are subordinate to this agreement.
Catering
Company Name:______________________________________________
Signature:________________________________
Date:______________________
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