| 1. |
At
least 30 days prior to the event, the caterer
must provide the Rembrandt Yard with: A
copy of the license to Operate a Food Service
Establishment, and a certificate of insurance,
evidencing commercial general liability
in the amount of, or greater than $1 million
dollars. If alcohol is being served at the
event, Insurance must specifically include
liquor liability. If liquor liability is
an exclusion on the caterer’s insurance
policy, either the client or the caterer
must provide host liquor liability for the
event. If the client/caterer self-insures
the event, “Rembrandt Yard, LLC”
must be named as additional insured on the
insurance policy. A copy of the insurance
policy must be provided to Rembrandt Yard
before the event. |
| 2. |
It is not required
for the client to use only those vendors
from the preferred vendor list, although
prior approval from Rembrandt Yard must
be obtained to ensure acceptability. |
| 3. |
Rembrandt Yard
reserves the right to refuse use of certain
caterers, designers, rental companies, disc
jockeys, bands, or any other party or vendor
supplying goods or services. |
| 4. |
Approximately
2-3 weeks prior to the event, a walk-through
must be held to go over the details of the
event with a member of Rembrandt Yard’s
staff. The cater and client must both be
present for this walk-through. |
| 5. |
All Events Tent
& Party Rentals is Rembrandt Yard’s
approved rental company. If a rental company
other than All Events Tent & Party Rentals
is used, a $250.00 scheduling fee will be
charged to the client or caterer to schedule
and staff delivery and pick-up windows.
The caterer themselves may provide their
own linens, etc. as long at the items are
brought in by the caterer themselves, and
all such items must leave the facility at
the end of the night with the caterer. |
| 6. |
Catering staff
is responsible for setting up, and putting
away all furniture used for the event unless
specific arrangements are made. In-house
furniture must be neatly stacked, in the
manner in which it was found, behind the
movable walls on the 3rd floor of the gallery.
Any rental furniture of other rental items
must be neatly stacked on the ceramic tile
floor in the kitchen at the end of the event. |
| 7. |
The caterer
is responsible for providing bar staff and
service. Bar service must cease 30 minutes
prior to the even of the event, or at 1:30
AM, which ever comes first. No alcohol is
permitted on a self-serve basis. The bar
staff, and catering staff must take precautions
not to over serve, and alcohol service to
visibly intoxicated guests is not permitted.
It is the caterer’s responsibility
to enforce these rules. |
| 8. |
A waterproof
mat must be used under any, and all bar
areas or areas where leakage may occur.
Only leak-proof containers or coolers may
be used, and all containers holding liquid
or ice must be placed on a waterproof mat.
Rembrandt Yard has waterproof mats available
for you to use for this purpose. The caterer
is responsible for any damage done to the
hardwood floors due to leakage. |
| 9. |
All deliveries
and pick-ups must be pre-arranged, and should
occur during normal hours of operation.
(Tuesday – Saturday 11:00 AM –
7:00 PM. Rembrandt Yard is closed Sunday
and Monday) Rembrandt Yard is not responsible
for the timeliness or accuracy of deliveries
made by the client, and/or their vendors. |
| 10. |
The caterer
will be in charge of clean-up after the
event, and may not be allocated to anyone
else. The caterer may not leave before the
event has concluded, and clean-up has been
performed to Rembrandt Yard staff satisfaction.
Clean-up must take place during the time
that has been rented by the client, and
the client is responsible for any fees for
time overage incurred by their vendors. |
| 11. |
Clean-up after
the event shall include: Furniture must
be folded, stacked, and put away in the
furniture storage area behind the movable
walls on the 3rd floor. Any rental items
being picked up should be neatly stacked
on the ceramic tile floor in the kitchen
area. All plates and dishes must be scraped
clean of food and rinsed. Floors must be
swept of any large debris, and checked to
insure no moisture is present. Bar mats
should be left in place on the floor. |
| 12. |
All trash, including
trash in restrooms, must be removed from
the facility. Rembrandt Yard participates
in the City of Boulder Recycling program,
and you are free to use the receptacles
behind the building for disposing of the
trash generated at the event. All cardboard
must be broken down, and bottles/cans should
be placed into the recycle containers. Recycle
materials should not be bagged. If trash
is not properly separated, it is the caterer’s
responsibility to re-sort the trash properly,
otherwise $250.00 fee will be charged to
any caterer who improperly disposes of trash. |
| 13. |
All food and
beverages must be removed form the refrigerator,
dishwasher, and oven. All kitchen surfaces
must be wiped down, and left as clean as
they were found prior to the start of the
event. |
| 14. |
Absolutely no
garbage or grease is allowed in the sinks
or toilets. The strainer basket must be
used in the sink to prevent debris from
washing down the sink drain. |
| 15. |
Smoking is not
permitted anywhere within the building. |
| 16. |
Furnishings
and artwork may not be moved without permission
and supervision by a Rembrandt Yard staff
member. All furnishings that have been moved
must be returned to their original placement,
again under the supervision of a member
of Rembrandt Yard’s staff. |
| 17. |
Absolutely nothing
may be taped, stapled, glued, nailed, or
otherwise attached the walls of ceilings
without prior approval of a Rembrandt Yard
staff member. |
| 18. |
No rice, birdseed,
bubble solution, confetti, glitter, silly
string, sparklers, or fireworks are permitted
anywhere on the property. |
| 19. |
All candles
must be encircled by glass, and every effort
must be made to prevent wax damage and to
prevent injury by such items from occurring
to guests. Prior approval of questionable
decor is advised to ensure acceptability. |
| 20. |
Caterer/Vendors
are required to check out with Rembrandt
Yard staff at the conclusion of the event.
Rembrandt Yard staff must confirm that all
policy and procedures have been followed,
and that the facility has been left in a
satisfactory condition. |
| 21. |
Rembrandt Yard
retains no responsibility or liability for
items brought onto the property, or for
any items not removed at the conclusion
of the event. Rental companies must remove
items in a timely manner, and at a time
occurring during regularly scheduled business
hours. Items not removed within 24 hours
will be disposed of. |
Caterer
hereby does acknowledge receipt of the
above rules and regulations, and further
acknowledges that any and all contracts
for services relating to the event are
subordinate to this agreement.
Catering Company Name:______________________________________________
Signature:________________________________
Date:______________________
|