.:Catering Guidelines:.

Caterer Guidelines

If you are a caterer, the following guidelines outline Rembrandt Yard's expectations when a client hires you to cater an event in our facility. If you have not catered an event in our facility, we will require you to come in and take a quick orientation tour of the facility, and go over our guidelines. We will ask for your signature confirming you read, and understand our guidelines.

If you are a client, and are looking to hire a caterer for your event, the following guidelines will help you to determine if your prospective caterer might be a good fit for you, and our facility. We suggest you print out the guidelines, or point your caterer to this page on our website to help you with your choice.

1.	At least 30 days prior to the event, the caterer must provide the Rembrandt Yard with: A copy of the license to Operate a Food Service Establishment, and a certificate of insurance, evidencing commercial general liability in the amount of, or greater than $1 million dollars. If alcohol is being served at the event, Insurance must specifically include liquor liability. If liquor liability is an exclusion on the caterer’s insurance policy, either the client or the caterer must provide host liquor liability for the event. If the client/caterer self-insures the event, “Rembrandt Yard, LLC” must be named as additional insured on the insurance policy. A copy of the insurance policy must be provided to Rembrandt Yard before the event.
2.	It is not required for the client to use only those vendors from the preferred vendor list, although prior approval from Rembrandt Yard must be obtained to ensure acceptability.
3.	Rembrandt Yard reserves the right to refuse use of certain caterers, designers, rental companies, disc jockeys, bands, or any other party or vendor supplying goods or services.
4.	Approximately 2-3 weeks prior to the event, a walk-through must be held to go over the details of the event with a member of Rembrandt Yard’s staff. The cater and client must both be present for this walk-through.
5.	All Events Tent & Party Rentals is Rembrandt Yard’s approved rental company. If a rental company other than All Events Tent & Party Rentals is used, a $250.00 scheduling fee will be charged to the client or caterer to schedule and staff delivery and pick-up windows. The caterer themselves may provide their own linens, etc. as long at the items are brought in by the caterer themselves, and all such items must leave the facility at the end of the night with the caterer.
6.	Catering staff is responsible for setting up, and putting away all furniture used for the event unless specific arrangements are made. In-house furniture must be neatly stacked, in the manner in which it was found, behind the movable walls on the 3rd floor of the gallery. Any rental furniture of other rental items must be neatly stacked on the ceramic tile floor in the kitchen at the end of the event.
7.	The caterer is responsible for providing bar staff and service. Bar service must cease 30 minutes prior to the even of the event, or at 1:30 AM, which ever comes first. No alcohol is permitted on a self-serve basis. The bar staff, and catering staff must take precautions not to over serve, and alcohol service to visibly intoxicated guests is not permitted. It is the caterer’s responsibility to enforce these rules.
8.	A waterproof mat must be used under any, and all bar areas or areas where leakage may occur. Only leak-proof containers or coolers may be used, and all containers holding liquid or ice must be placed on a waterproof mat. Rembrandt Yard has waterproof mats available for you to use for this purpose. The caterer is responsible for any damage done to the hardwood floors due to leakage.
9.	All deliveries and pick-ups must be pre-arranged, and should occur during normal hours of operation. (Tuesday – Saturday 11:00 AM – 7:00 PM. Rembrandt Yard is closed Sunday and Monday) Rembrandt Yard is not responsible for the timeliness or accuracy of deliveries made by the client, and/or their vendors.
10.	The caterer will be in charge of clean-up after the event, and may not be allocated to anyone else. The caterer may not leave before the event has concluded, and clean-up has been performed to Rembrandt Yard staff satisfaction. Clean-up must take place during the time that has been rented by the client, and the client is responsible for any fees for time overage incurred by their vendors.
11.	Clean-up after the event shall include: Furniture must be folded, stacked, and put away in the furniture storage area behind the movable walls on the 3rd floor. Any rental items being picked up should be neatly stacked on the ceramic tile floor in the kitchen area. All plates and dishes must be scraped clean of food and rinsed. Floors must be swept of any large debris, and checked to insure no moisture is present. Bar mats should be left in place on the floor.
12.	All trash, including trash in restrooms, must be removed from the facility. Rembrandt Yard participates in the City of Boulder Recycling program, and you are free to use the receptacles behind the building for disposing of the trash generated at the event. All cardboard must be broken down, and bottles/cans should be placed into the recycle containers. Recycle materials should not be bagged. If trash is not properly separated, it is the caterer’s responsibility to re-sort the trash properly, otherwise $250.00 fee will be charged to any caterer who improperly disposes of trash.
13.	All food and beverages must be removed form the refrigerator, dishwasher, and oven. All kitchen surfaces must be wiped down, and left as clean as they were found prior to the start of the event.
14.	Absolutely no garbage or grease is allowed in the sinks or toilets. The strainer basket must be used in the sink to prevent debris from washing down the sink drain.
15.	Smoking is not permitted anywhere within the building.
16.	Furnishings and artwork may not be moved without permission and supervision by a Rembrandt Yard staff member. All furnishings that have been moved must be returned to their original placement, again under the supervision of a member of Rembrandt Yard’s staff.
17.	Absolutely nothing may be taped, stapled, glued, nailed, or otherwise attached the walls of ceilings without prior approval of a Rembrandt Yard staff member.
18.	No rice, birdseed, bubble solution, confetti, glitter, silly string, sparklers, or fireworks are permitted anywhere on the property.
19.	All candles must be encircled by glass, and every effort must be made to prevent wax damage and to prevent injury by such items from occurring to guests. Prior approval of questionable decor is advised to ensure acceptability.
20.	Caterer/Vendors are required to check out with Rembrandt Yard staff at the conclusion of the event. Rembrandt Yard staff must confirm that all policy and procedures have been followed, and that the facility has been left in a satisfactory condition.
21.	Rembrandt Yard retains no responsibility or liability for items brought onto the property, or for any items not removed at the conclusion of the event. Rental companies must remove items in a timely manner, and at a time occurring during regularly scheduled business hours. Items not removed within 24 hours will be disposed of.
Caterer hereby does acknowledge receipt of the above rules and regulations, and further acknowledges that any and all contracts for services relating to the event are subordinate to this agreement. Catering Company Name:______________________________________________ Signature:________________________________ Date:______________________

Rembrandt Yard | 1301 Spruce Street | Boulder, CO 80302 | 303.301.2970